What is a Purchase Order Template?

A purchase order template helps businesses efficiently order supplies. It's useful for both small and large companies. This guide explains what they are, why you need them, and how to use them securely.A purchase order template is a pre-made form a business uses to order supplies from a vendor. It lists what's being ordered, how much it costs, and when it needs to arrive. This helps avoid confusion and keeps track of spending.Secure purchase orders with digital sending, signing and services like Nitro Sign. This safeguards them from unauthorized changes and keeps a clear history.

Filling Out a Purchase Order

A purchase order (PO) is like a formal shopping list between businesses. Filling one out requires accuracy: your company info, vendor details, and item descriptions with specs. Don't forget quantities, pricing, and how you'll get it (delivery date, shipping). Mention how you'll pay (terms, due date) and give it a unique ID for record-keeping.

Effective Use of Purchase Orders

Use purchase orders effectively for a smooth procurement process. Include all details on the order, communicate clearly with vendors, and place orders well in advance. Establish an approval process, especially for expensive items, and keep organized records of your purchase orders.

Choosing the Right Template

Picking a purchase order template depends on your business. The key is to find one that's both easy to use and allows customization for your specific needs. It should also include all necessary fields like what's being ordered, quantities, prices, and where it should be shipped. Consider if you prefer a template in Excel, Word, or PDF, and make sure it follows legal requirements.