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Employee Timesheet Management System

 Getting Started

1. Basic Information Setup

  • Company Name: Click on "YOUR COMPANY NAME" at the top to edit your company/organization name

  • Employee Details: Fill in your personal information in the top section:

    • Full Name

    • Employee ID

    • Department (select from dropdown)

    • Designation/Job Title

2. Month Navigation

  • Use the ◀ PREV and NEXT ▶ buttons to switch between months

  • The current month is displayed in the center (e.g., "FEBRUARY 2024")

  • The system automatically adjusts for the correct number of days in each month

⏰ How to Fill Your Timesheet

Daily Time Entry

For each workday, enter the following:

  1. Start Time - Click the time field and select your clock-in time

  2. End Time - Select your clock-out time

  3. Break Hours - Enter total break time in hours (e.g., 1.0 for 1 hour)

  4. Overtime Hours - Enter any overtime hours worked

Automatic Calculations

The system automatically calculates:

  • ✅ Regular Hours = (End Time - Start Time) - Break Hours

  • ✅ Total Hours = Regular Hours + Overtime Hours

  • ✅ Status changes from "PENDING" to "DONE" when total hours ≥ 8

Weekends

  • Weekends (Saturday & Sunday) are automatically highlighted with a light blue background

  • You can still enter hours for weekend work if needed

🎯 Action Buttons Explained

💾 SAVE DRAFT

  • Purpose: Save your current timesheet progress

  • Action: Saves all data to your browser's local storage

  • Benefit: Your work is automatically saved every 30 seconds and you can return to it later

  • Note: Data is stored only in your current browser/device

📄 DOWNLOAD PDF

  • Purpose: Create a professional PDF document

  • Action: Generates a high-quality PDF of your timesheet

  • Features:

    • A4 page size optimized

    • Professional formatting

    • Includes company name and employee details

    • Perfect for email submission or printing

  • File Name: Timesheet_[Your Name]_[Month]_[Year].pdf

🖼️ DOWNLOAD IMAGE

  • Purpose: Create an image version of your timesheet

  • Action: Generates a PNG image file

  • Use Cases:

    • Quick sharing via messaging apps

    • Upload to online systems

    • Visual documentation

  • File Name: Timesheet_[Your Name]_[Month]_[Year].png

🖨️ PRINT

  • Purpose: Print your timesheet professionally

  • Action: Opens a print preview window

  • Features:

    • A4 paper size optimization

    • Professional report layout

    • Removes unnecessary buttons

    • "Fit to Page" automatically applied

    • Clean, print-friendly design

  • Tip: In the print preview window, you can:

    1. Click "🖨️ Print Now" to send to printer

    2. Click "✕ Close" to return to the timesheet

    3. Use browser's print options for additional settings

🗑️ CLEAR ALL

  • Purpose: Reset the entire timesheet

  • Action: Removes all entered data

  • Safety: Asks for confirmation before clearing

  • Use: Start fresh or clear test data

📊 Monthly Summary Section

The summary section automatically calculates and displays:

  1. WORKING DAYS - Days with any hours recorded

  2. REGULAR HOURS - Total regular hours for the month

  3. OVERTIME HOURS - Total overtime hours

  4. TOTAL HOURS - Sum of regular and overtime hours

Note: These totals update automatically as you enter daily hours.

📝 Notes Section

Use this section for:

  • Vacation/leave requests

  • Special circumstances

  • Additional comments for supervisors

  • Any notes about your timesheet

Character Limit: No strict limit, but keep it reasonable

✍️ Signature Section

This section shows:

  • Employee signature line (for printed versions)

  • Supervisor approval line

  • Current date (auto-generated)

Note: For digital submissions, you can type your name or use digital signature tools.

🔧 Advanced Features

Responsive Design

  • Desktop: Full layout with all features visible

  • Tablet: Optimized layout with smaller buttons

  • Mobile: Single column, touch-friendly design

  • Small Phones: Further optimized for small screens

Auto-Save

  • Automatically saves your work every 30 seconds

  • Uses browser's local storage

  • Protects against accidental data loss

Status Indicators

  • PENDING (Orange): Hours less than 8 or not filled

  • DONE (Green): 8 or more hours entered

  • Custom statuses can be set by supervisors

Dark Mode Support

Automatically switches to dark theme if your device/system uses dark mode.

💡 Pro Tips

  1. Save Frequently: Use the SAVE button or rely on auto-save

  2. Print Preview: Always use print preview to check formatting before printing

  3. Mobile Use: The template works perfectly on mobile phones - great for on-the-go time tracking

  4. Multiple Months: Use the month navigation to work on previous or future months

  5. Data Persistence: Your data stays in your browser until you clear it or use "CLEAR ALL"

❓ Frequently Asked Questions

Q: Where is my data saved?

A: Data is saved in your browser's local storage. It's specific to the device and browser you're using.

Q: Can I access my timesheet from another device?

A: Not automatically. For multi-device access, save the PDF/image and transfer it.

Q: How do I submit my timesheet to my supervisor?

A: Use the PRINT or DOWNLOAD PDF features to create a professional document for submission.

Q: What if I make a mistake?

A: Simply edit the incorrect field - all calculations update automatically.

Q: Can I use this for previous months?

A: Yes! Use the month navigation buttons to go to any month.

Q: Is there a limit to overtime hours?

A: No limit - enter any amount needed.

🛠️ Troubleshooting

IssueSolution
Timesheet not loadingRefresh the page, ensure JavaScript is enabled
Buttons not workingCheck browser console for errors, try a different browser
Data lostCheck if you cleared browser data or used "CLEAR ALL"
Print layout issuesUse "Fit to Page" in print settings, ensure A4 paper size
Mobile display problemsRotate phone to landscape for better table view

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